Information Obligation – GDPR

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Obligation to inform arising from Article 13 of the General Data Protection Regulation (GDPR)

Pursuant to Article 13 (1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – hereinafter GDPR) (Official Journal of the European Union, L 119, 4 May 2016, p. 1), we hereby inform you that:

  • The Polish Academy of Arts and Sciences, whose seat is at ul. Sławkowska 17, 31-016 Kraków, is the administrator of your data;
  • The designated Data Protection Officer at PAU can be contacted via electronic mail at or directly at the premises of the personal data controller;
  • The personal data will be processed pursuant to Article 6 (1) of the GDPR for the purposes of the online transmission of the event entitled: „The Polish Academy of Arts and Sciences 150th Anniversary Conference: The New Challenges Facing the World” organised by PAU (the Polish Academy of Arts and Sciences) in Kraków and the publication of video material from this conference on electronic media;
  • The personal data will be processed for the scientific, promotional, or publicity purposes of PAU for the duration of the conference and afterwards will be stored in line with the obligatory archiving of documentation for the time specified in separate regulations;
  • The personal data are not subject to automated decision making, including profiling;
  • Conference participants are entitled to demand access to personal data, to rectify them, to erase them, or to restrict their processing. They also have the right to object to processing and the right to data portability – in the cases and under the terms set out in the GDPR;
  • At any time, conference participants can withdraw consent to the processing of personal data in the form of image or voice. Where people are attending the conference remotely, consent is withdrawn by switching off the webcam or microphone, and where they are attending in person it is withdrawn by leaving the conference room. Withdrawal of consent does not affect the legality of processing carried out before consent was withdrawn;
  • Conference participants have the right to lodge a complaint with the relevant supervisory authority, that is, with the president of the Polish Personal Data Protection Office;
  • Though personal data are given voluntarily when registering for the conference, it is not possible to register successfully for it and participate in it without providing personal data.
  • Participants also make their images and voices available voluntarily during the conference. However, if they are participating remotely and do not consent to the processing of these data, they will only be able to participate in the conference passively, that is, only by listening to or reading the content of other participants’ presentations. If participants attending the conference in person do not consent to the processing of their images and voices, they will be unable to take part in it.